Informal emails are a casual way to communicate with friends, family, and colleagues. They are less formal than formal emails and can be used for a variety of purposes, such as staying in touch with friends, sharing news, or making plans. To write an informal email in English, you will need to follow some basic rules. These include using a friendly tone, keeping your messages short and to the point, and avoiding using jargon or technical terms. You will also need to be aware of the different ways to address people in informal emails, and how to sign off your messages.
How to Write an Informal Email in English
Writing an informal email in English can be a bit daunting if you’re not used to it. But don’t worry, it’s actually pretty easy once you get the hang of it. Here’s a simple guide to help you get started:
Subject Line
The subject line of your email should be short and to the point. It should give the recipient a good idea of what your email is about.
Salutation
The salutation is the first line of your email. It should begin with a greeting, such as “Hi” or “Hello”. followed by the recipient’s name.
Body
The body of your email is where you’ll write the main message. It’s important to keep your email brief and to the point. Use short paragraphs and avoid using jargon or technical terms.
Closing
The closing of your email should be polite and professional. It should include a sign-off, such as “Best regards” or “Sincerely”. followed by your name.
Example
| Element | Example |
|---|---|
| Subject Line | Quick question about the project |
| Salutation | Hi John, |
| Body | I just had a quick question about the project. I was wondering if you could give me some feedback on my latest draft. I’m not sure if I’m on the right track, and I’d really appreciate your input. |
| Closing | Best regards, Jane |
Email Etiquette for Informal Communication
Thanks for the Tea!
Hey [Recipient’s Name],
Just wanted to say a quick thank you for the delicious tea you brought into the office yesterday. It was such a thoughtful gesture and it really brightened up my afternoon.
I’m not sure if you’re a tea enthusiast, but if you ever have any recommendations for other teas to try, I’m all ears!
Thanks again,
[Your Name]
Quick Feedback on the Presentation
Hi [Recipient’s Name],
I just wanted to drop a quick line to say how much I enjoyed your presentation today. You did a great job and I learned a lot.
One piece of feedback I have is to consider adding a visual element to your next presentation. I think it would help keep the audience engaged and make the information more memorable.
Just a thought, but overall, great work!
[Your Name]
Scheduling a Meetup
Hey [Recipient’s Name],
I was thinking it might be fun to get together for coffee sometime next week. I’m free on Tuesday or Wednesday afternoon.
- Tuesday: 2pm – 3pm
- Wednesday: 1pm – 2pm
Let me know if either of those times works for you. If not, feel free to suggest some other options that might.
[Your Name]
Request for Help with a Project
Hi [Recipient’s Name],
I hope you’re having a great day.
I’m currently working on a project and I was wondering if you could spare some time to help me out. I’m trying to find some information on [topic] and I know you have some expertise in that area.
I would be happy to set up a call or meet in person to discuss. Let me know when you might be available.
[Your Name]
Congratulatory Message
Dear [Recipient’s Name],
I wanted to take a moment to congratulate you on your recent promotion. This is a well-deserved recognition of your hard work and dedication.
I’m so proud of you and I know you’re going to continue to do great things in your new role. If there’s anything I can do to support you, please don’t hesitate to ask.
[Your Name]
Invitation to a Team Event
Hey Team,
Just wanted to send out a quick invite to our upcoming team event. We’ll be having a potluck lunch on [Date] at [Time] in the break room.
- Please bring a dish to share.
- It’s not mandatory, but we encourage everyone to come in a festive outfit.
Looking forward to seeing you all there!
[Your Name]
Welcome Message to a New Team Member
Hi [Recipient’s Name],
On behalf of the entire team, I would like to welcome you to the company!
We are so excited to have you join our team and we can’t wait to work with you. We believe that your skills and experience will be a great asset to our organization.
Please do not hesitate to reach out if you have any questions or need anything at all.
[Your Name]
How to Write an Informal Email in English
How do I use informal language in an email in English?
Informal emails in English use simpler language than formal emails. Avoid using formal phrases like "Dear Mr./Ms." or "Sincerely," and instead use more friendly and conversational language. For example, you can start your email with "Hi [name]" or "Hello [name]." You can also use contractions (e.g., "I’m" instead of "I am") and colloquialisms (e.g., "cool" or "awesome").
How should I format an informal email in English?
Informal emails in English do not require a formal structure. You can start your email with a salutation (e.g., "Hi [name]"), followed by the body of your email. You can end your email with a friendly closing (e.g., "Best regards" or "See you soon"). It is not necessary to include a formal signature line.
How can I make my informal email in English sound friendly?
To make your informal email in English sound friendly, use polite and respectful language. Avoid using slang or offensive language. Be clear and concise, and get to the point quickly. You can also use personal anecdotes to make your email more engaging.
Thanks for taking the time to read this quick guide on how to write an informal email in English! I hope it helps you out the next time you need to send an email to a friend or family member. If you have any other questions, be sure to check out my other articles on email writing. Thanks again, and see you later!
