Source arcoro.zendesk.com
A requisition email is a crucial component of the hiring process, bridging the gap between hiring managers and recruiters. It effectively captures the hiring need, providing specific details about the open position, candidate requirements, and budget considerations. The email serves as a formal request, initiating the search for qualified candidates and facilitating collaboration between various stakeholders, including the hiring manager, recruiter, and potential recruits.
The Art of Crafting the Perfect Requisition Email
Every great hire starts with a well-written requisition email. It’s your chance to make a stellar first impression, so it’s worth taking the time to craft it with precision. Here’s a step-by-step guide to help you create an effective requisition email that will get your dream candidate in the door:
Also Read
1. Subject Line
Make your subject line concise and informative. It should state the position you’re hiring for and the department clearly. For example: "Requisition for Software Engineer, Engineering Department."
2. Introduction
Start your email with a brief introduction that includes your name, title, and the department you’re representing. Explain that you’re writing to submit a requisition for a new position.
3. Position Details
Provide a detailed description of the position, including:
- Job title
- Department
- Reporting manager
- Location
- Start date
- Salary range
4. Job Description
Attach the full job description to the email. Make sure it includes all the relevant information such as responsibilities, qualifications, and skills required.
5. Budget
Clearly state the approved budget for the position. This includes salary, benefits, and any other expenses associated with the role.
6. Hiring Timeline
Indicate the desired hiring timeline, including the target start date and any critical deadlines.
7. Approval
State that you have already obtained the necessary approvals from your manager and any other relevant parties.
8. Next Steps
Outline the next steps in the hiring process, such as screening resumes or scheduling interviews.
9. Call to Action
End your email with a call to action. Encourage the recipient to review the requisition and take the appropriate steps to move forward with the hiring process.
10. Additional Information
If necessary, include any additional information that might be helpful in the hiring process, such as:
- Any special requirements for the candidate
- Any preferred recruiting methods
- Any relevant company updates
Example Email Structure
Subject: Requisition for Marketing Manager, Marketing Department
Hi [Hiring Manager Name],
I am writing to submit a requisition for a new Marketing Manager position in the Marketing Department. The target start date for this role is [Start Date].
**Position Details:**
- Job Title: Marketing Manager
- Department: Marketing
- Reporting Manager: Marketing Director
- Location: [Location]
- Start Date: [Start Date]
- Salary Range: [$X - $Y]
**Job Description:**
Please find the attached job description for more details on the responsibilities and qualifications required for this role.
**Budget:**
The approved budget for this position is [$Amount].
**Next Steps:**
I kindly request you to review the requisition and schedule a meeting to discuss the next steps in the hiring process.
Thank you for your time and consideration.
Sincerely,
[Your Name]
HR Manager
Sample Requisition Emails for Various Scenarios
New Position Requisition
Dear Hiring Manager,
I hope this email finds you well. I am writing to request a new position requisition for the role of [Position Name] to support our growing team. This position will be responsible for [Briefly describe the responsibilities].
The ideal candidate will possess the following qualifications:
- [Qualification 1]
- [Qualification 2]
- [Qualification 3]
I have already identified a few potential candidates who meet the requirements. Please let me know if you approve this requisition so I can proceed with the hiring process.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Replacement Position Requisition
Dear Hiring Manager,
I am writing to request a requisition for a replacement position for [Employee Name], who [Reason for Replacement]. The position is for a [Position Name] and will be responsible for [Briefly describe the responsibilities].
The ideal candidate will possess the following qualifications:
- [Qualification 1]
- [Qualification 2]
- [Qualification 3]
I have begun the search for a suitable candidate and will keep you updated on my progress. Please let me know if you have any additional requirements or preferences.
Thank you for your support.
Sincerely,
[Your Name]
Temporary Position Requisition
Dear Hiring Manager,
I am writing to request a requisition for a temporary position as a [Position Name] to cover [Reason for Leave]. The position will be for a period of [Start Date] to [End Date].
The ideal candidate will possess the following qualifications:
- [Qualification 1]
- [Qualification 2]
- [Qualification 3]
I have already identified a few candidates who are available for this temporary assignment. Please let me know if you approve this requisition so I can proceed with the hiring process.
Thank you for your consideration.
Sincerely,
[Your Name]
Lateral Transfer Requisition
Dear Hiring Manager,
I am writing to request a lateral transfer for [Employee Name] from the [Current Position] position to the [New Position] position.
[Employee Name] has been with the company for [Number] years and has consistently exceeded expectations in their current role. They are eager to take on new challenges and believe that this lateral move would allow them to further develop their skills and contribute to the team.
I believe that [Employee Name] would be an asset to your team and would quickly make a significant contribution to your department.
Please let me know if you would be willing to consider this request. I would be happy to provide additional information or schedule a meeting to discuss further.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Promotion Requisition
Dear Hiring Manager,
I am writing to request a promotion requisition for [Employee Name] to the [New Position] position. [Employee Name] has been with the company for [Number] years and has consistently exceeded expectations in their current role as [Current Position].
[Employee Name] has taken on additional responsibilities and projects beyond their job description and has consistently demonstrated their dedication and commitment to the team.
I believe that [Employee Name] is ready for this promotion and would be an asset to your team in this new role. I have attached [Employee Name]’s performance reviews and a letter of recommendation for your review.
Please let me know if you would be willing to consider this request. I would be happy to provide additional information or schedule a meeting to discuss further.
Thank you for your time and consideration.
Sincerely,
[Your Name]
External Hire Requisition
Dear Hiring Manager,
I am writing to request a requisition for an external hire for the position of [Position Name]. We have been unable to fill this position internally and believe that it is necessary to bring in a candidate from outside the organization.
The ideal candidate will possess the following qualifications:
- [Qualification 1]
- [Qualification 2]
- [Qualification 3]
I have already begun the search for a suitable candidate and will keep you updated on my progress. Please let me know if you have any additional requirements or preferences.
Thank you for your support.
Sincerely,
[Your Name]
Additional Information Requisition
Dear Hiring Manager,
I am writing to request additional information regarding the [Position Name] position requisition. I have already reviewed the job description, but I would like to gather more information about the following:
- [Additional Information 1]
- [Additional Information 2]
- [Additional Information 3]
I believe that this additional information would be helpful in my search for a qualified candidate. Please let me know when you are available to provide this information.
Thank you for your time and consideration.
Sincerely,
[Your Name]
What is a requisition email?
A requisition email is a formal request sent by a hiring manager to the HR department to initiate the hiring process for a new position within the organization. It includes details about the open position, such as the job title, department, location, job description, and qualifications required.
Well, there you have it. Everything you need to know about requisition emails. If you’ve got any more questions, just hit me up. I’m always happy to help. Thanks for stopping by. Come back soon!